The choice of office furniture is important for many reasons. Not only does is have to be practical and make the best use of the space available, it should also be visually appealing, good value for money and ergonomically designed. A well furnished office will help give employees a positive attitude and a sense of pride in their work.
A number of factors including budget, area available and the number of staff using the office will determine the choice of furniture. Some offices are designed for several people to use and thus the furniture will probably need to be smaller in order to maximise space. Offices for senior employees tend to be more spacious and can accommodate larger and more expensive pieces of furniture.
A desk is the most important priority when decorating an office. This should be as large as space allows, so that it can support a number of items including a computer and associated equipment, telephone, document holder and personal mementos without being over crowded. The user should also be able to write easily without having to move the other items. A computer desk is suitable for this purpose, especially one with a retractable shelf, which can be pulled out to write on. It is also helpful to have drawers to keep essential items such as stationary so that they are within reach but do not cause unnecessary clutter. Try to position desks so that they are in front of a window rather than opposite it to prevent eye strain caused by reflected light on the monitor screen.
It is also necessary that all employees have a chair which can be adjusted to fit their size and height. This will encourage good posture while sitting and thus help prevent back and neck injuries. There should be plenty of support for the back and the user should be able to sit straight, place both feet on the ground and have the legs in a right angle position. Both the seat and back rest must be comfortable and soft.
Filing cabinets are also necessary to keep paperwork well-organised and easy to find. These are usually metal and have 2 or 4 lockable drawers on rollers in which documents can be kept in folders arranged alphabetically or by subject matter.
Whether a single office or shared, comfortable sofas or armchairs and one or more coffee tables are a good investment and will allow employees to relax and unwind during lunch or coffee breaks. Senior managers may need to meet with clients in their office, in which case a good quality set will be a great advantage.
Personal touches can give a work place a lift, and furniture such as bookshelves or wall units, on which photos and ornaments can be placed, will make the space more decorative as well as providing more storage. Small pieces of furniture like side tables for vases of flowers and holders help purify the air and add a splash of colour to the room.
Finally, it is essential that an office is not over furnished and that there is plenty of free floor space so that people can move around easily. There should always be an unencumbered path to the exit if sudden evacuation is required. Having the right office furniture helps to give a work space a pleasant atmosphere and bring out the best in the employees.
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